WAVLD > Past/Future Meetings ( DNN 3.3.7 )

INTERNATIONAL SYMPOSIUM OF THE WORLD ASSOCIATION OF VETERINARY LABORATORY DIAGNOSTICANS (ISWAVLD)

How To Prepare A Bid To Host A ISWAVLD Meeting

Overview:
The WAVLD is an organization of veterinarians who are dedicated to the promotion of quality veterinary laboratory diagnostic medicine throughout the world. Past meetings have been held in the following locations:

2009, Madrid, Spain
2007, Melbourne, Australia
2005, Montevideo, Uruguay
2003, Bangkok, Thailand
2001, Parma, Italy
1999, College Station, TX, USA
1996, Jerusalem, Israel

1994, Buenos Aires, Argentina
1992, Lyon, France
1989, Guelph, Ontario, Canada
1986, Amsterdam, Netherlands
1983, Ames, Iowa, USA
1980, Lucerne, Switzerland
1977, Guanajuato, Mexico

The Board of Directors invites eligible countries to present bids to host future meetings. To be eligible, a country must either have a national association of veterinary laboratory diagnosticians or commit to organizing one prior to the next ISWAVLD meeting. Bids are presented to the Board by representatives of these countries at the next ISWAVLD meeting. After hearing and studying the bids, the Board votes on the country that will host the next meeting. Meetings are held every two years in June in the northern hemisphere and November in the southern hemisphere with an attendance of up to 500 scientists and accompanying persons.

The meeting usually lasts 2 ½ to 3 days. It is preceded by a one day OIE (Organisation Internationale des Epizootics, Paris, France) seminar which helps to attract attendance.

Information To Be Included In The Bid:

Overview of the hosting country’s animal agriculture and veterinary medicine infrastructure.
Overview of the members of the Organizing Committee and the proposed scientific program content.
Please list the plan for an exhibit hall and the number of expected exhibitors.
List how you plan to advertise the event (e.g. mail-outs, journal ads, web site).
Official language proposed for the conference and the availability of concurrent translation.
Adequacy of conference center space (please list an alternate), hotels and restaurants.
Planned social functions.
Status of veterinary laboratory diagnosticians in the country (membership, dues structure, etc.
OIE representative of the country or region.
Draft budget for the conference to include approximate expenses to be incurred by attendees.
Hosting countries must pledge to donate $10 USD for each registrant to the WAVLD treasury at the close of the meeting.
Expected sponsoring support for the meeting.
Map of the conference locale.
Airline access.
Tourist attractions.

Frequently Asked Questions:
Q-- If the meeting ends up as a financial loss, who absorbs this?
A—The hosting country is totally responsible for the meeting. The WAVLD is not liable for any debt incurred.

Q—Who keeps the profits?
A—The hosting country keeps all profits above and beyond the $10 USD per registrant to be provided to the WAVLD for operating expenses.

Q—Is funding required from the host city?
A—No. However, hosts are encouraged to garner financial support for events (e.g. banquets, parties) from local companies and/or exhibitors.

How Can We Help?:
I will be your primary contact to direct any questions or to gather any information you need to prepare your bid. Please feel free to call, write or email me at anytime. We look forward to seeing you at our next meeting and to receive a bid from your country!

CRAIG N. CARTER, DVM MS PhD DACVPM
Executive Director, WAVLD
Diplomate, American College of Veterinary Preventive Medicine
Professor & Section Chief, Epidemiology
Livestock Disease Diagnostic Center
College of Agriculture
University of Kentucky
1490 Bull Lea Road
P.O. Box 14125
Lexington, KY 40512-4125
(859) 253-0571 x124 (Office)
(859) 255-1624 (Fax)
(859) 433-5472 (Cell)
Craig.Carter@uky.edu